Under the direct supervision of the Center Director, and Enrollment Coordinator, the Administrative Assistant is responsible for Administrative duties, and assisting in the operations of the Center. The Administrative Assistant will assist be assist in child care inquiries, registration family tours, enrollment rosters, greeting parents and children, answering phones, filing and general customer service.
Specific responsibilities include:
Varying work schedule
Marketing and promotion of the Center in the larger College Community
Classroom coverage in case of emergency or staff shortage
Record Keeping and Data Collection
Performs administrative functions in cooperation with the Center Director
Works closely with the Center Director on new Initiatives and special events
Assist in meal services
Serve as a liaison between parents and staff
Serves as a resource for the College Community
Coordinate with service providers for related services for assigned children
Support and provide assistance to parents
Manages the CACFP records
Adheres to all policies and procedures of the DOH, CACFP, CUNY, accreditation, DOE, and all regulatory agencies
Manages and covers the Front Office
Well versed in all aspects of the Center Operations and Functions
Participates in professional development opportunities
Other duties as assigned by the Center Director
Minimum of Associates Degree
Experience working with young children preferred
Minimum of one year administrative experience
Proficiency in Microsoft software, especially Outlook, Excel, Word and Power Point
Demonstrates Leadership Experience
Commitment to Diversity and Inclusion
Must adhere to strict confidentiality of all matters relating to the Center
Excellent oral and written communication skills
Excellent customer service skills
Excellent interpersonal skills
Positive role model
Detail Oriented
Flexible
Team Player
Solution-oriented
Please submit a cover letter and resume
Please list Administrative Assistant in the Subject Line
Send resume to: childrenscenter@jjay.cuny.edu
The Children's Center of John Jay College is an equal opportunity employer
Job Type: Full-time
Education:
Bachelor's Degree