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Project Assistant

New York Early Childhood Professional Development Institute
Date Posted: 09/17/2021
Salary / Wage: $43,000-$50,000
Location: Brooklyn, New York
Job Type:

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Description:

The Project Assistant reports directly to the Director of Systems and Administration and the Senior Project Associate of QUALITYstarsNY. The position carries out the day-to-day purchasing operations for the project across multiple funding streams and with various internal and external stakeholders.

Responsibilities:

Purchasing    

  • Receive, place, process, and track purchase and reimbursement requests
  • Process invoices, and individual reimbursements for payment
  • Accurately track expenditures across multiple funding sources
  • Investigate and resolve outstanding items in a timely manner
  • Maintain professional and responsive communication with all stakeholders and staff
  • Monitor processes and systems for accuracy and work flow consistency
  • Report status of assigned budgets to Senior Project Associate on a regular basis
  • Maintain electronic documents, files, and records to provide current and/or historical reference to assist with project management

Other Duties 

  • Coordinate logistics for meetings, events, and conferences
  • Manage project’s ticketing system
  • Collaborate with other central office staff to coordinate and streamline processes
  • Organize and ship resources as requested
  • Manage inventory for supplies, equipment, and promotional items
  • Attend staff meetings and trainings as required

Qualifications:

Minimum Qualifications

  • Associates Degree with 3-5 years of relevant experience in a fast-paced, high volume, office setting

OR

  • Bachelor’s Degree with 2-3 years related experience in a fast-paced, high volume, office setting
  • Intermediate level user, Microsoft Excel
  • Strong written and oral communication skills
  • Ability to work with diverse groups and individuals in a professional and respectful manner

Core Competencies

  • Demonstrated strong interpersonal communication skills with a variety of internal and external stakeholders
  • Ability to manage and prioritize a high volume of invoices and communications to completion
  • Strong critical and analytical thinking skills
  • Desire to contribute to project planning and effectively communicate priorities
  • Innovative approach to work that shows that this person understands the organization’s missions and the importance of our work at QUALITYstarsNY.
  • Strong ability to use technological tools and platforms to effectively manage complex data systems, including Microsoft Office (intermediate skill level using Excel)

Physical Requirements

  • This position operates in a professional office environment. This role routinely uses standard office equipment such as personal computers, laptops, tablets, smart phone, photocopiers, filing cabinets and other presentation materials.
  • While performing these duties, the employee is required to perform physical activities such as, but not limited to, lifting items (up to 40 pounds), bending, reaching, sitting for prolonged periods of time. Reasonable accommodations will be made for employees with disabilities or other needs per RFCUNY policies.
  • Ability to travel to other CUNY sites and QUALITYstarsNY locations as needed.

 

EEO Info

We are committed to enhancing our diverse academic community by actively encouraging people of all race, color, religion, gender, gender identities or expressions, sexual orientation, national origin, genetics, disabilities, age, or protected veteran status to apply. We take pride in our pluralistic community and continue to seek excellence through diversity and inclusion.  CUNY is an EEO/AA Employer.

Application Instructions:

How to Apply

Please click on the link below to apply. Provide a resume and cover letter specifying your qualifications, experience, and interest relevant to this position.

View Post Details and Apply

Additional Information:

EEO Info

We are committed to enhancing our diverse academic community by actively encouraging people of all race, color, religion, gender, gender identities or expressions, sexual orientation, national origin, genetics, disabilities, age, or protected veteran status to apply. We take pride in our pluralistic community and continue to seek excellence through diversity and inclusion.  CUNY is an EEO/AA Employer


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About Goals

Your goals describe specific areas that you are working on (or plan to work on) to improve or maintain the quality of your program. Goals connect your quality improvement work to the QUALITY standards and your rating and allow you to schedule and prioritize chunks of work in your progranm. Goals group together and organize related action items (tasks) and provide a narrative framework to keep you, your program, your QIM and Central Office on the same page.

Goal Scope and Scale

You have a lot of flexibility in developing QI Goals, but some rules of thumb help keep Goals useful, readable, and manageable:

  • Time: A Goal should be achievable roughly within a rating cycle, If you are struggling to put even an estimated end date on a Goal, it may be too broad. Ideally, several Goals will fit (with some overlap) within a rating cycle.
  • Standards: A Goal should roughly fit within a standard subcategory. This is flexible, of course, but if your Goal is spanning multiple standard categories, it may be too broad.
  • A Goal may be too small if it can be accomplished in one or two small steps.
  • A Goal may be too broad if you can't define concisely how you will know when it is complete.
Goal Label

The goal label is simply a brief title that allows you to distinguish this goal from others in a list or report. The more robust description of the Goal comes in the Goal statement below.

Think of it like naming a file on your computer so that later you can recognize it. This label will appear on your goal as a "title" along with your Goal statement, as well as being the identifier in drop-down or selection lists for viewing/using Goals.

Goal Statement

What is your goal?

Goal Rationale / Inspiration

Where did this goal come from? What in your rating and/or conversations about the program led to the development of this Goal? Why is this particular area of quality improvement a priority?

Quality Impact

How will the quality of the program improve? What will be different about the way the program works, looks and feels? How will children, families, the director and staff experience the program differently?

Goal Activity Summary

Summarize / brainstorm the actions you think you'll need to take to accomplish this goal. You'll be defining specific action items as you go, but record the big picture here. What practices will need to change? Who will need to be involved? What will need to be purchased? What training/coaching will be needed?

Goal Existing Resources

What existing strengths and resources will help this goal be successful?

Goal Barriers

What factors, events or concerns might prevent you from accomplishing this goal? If you've attempted to make these changes in the past, what barriers arose and prevented you from following through? What resources or information could help you overcome these barriers and accomplish this goal?

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