Bookkeeper

Description:

Under the general supervision of the bookkeeper, the Bookkeeper of a day care center performs the specific functions listed below. In addition, the Bookkeeper is expected to accept training in all bookkeeping functions related to the center’s operations.

Responsibilities:

• Greets all staff, families, and guests at the center. Ensures that all guests and consultants sign into appropriate logs.
• Answer and direct all incoming phone calls for the center; take and relay messages when appropriate.
• Manage petty cash accounts.
• Prepare employee timecards in ADP Workforce Now for approval by Center Director.
• Prepare child care center’s CACFP reports.
• Complete forms in accordance with agency procedures.
• Manage payment of WES.
• Maintain children’s attendance records in the WES and ChildPlus System.
• Prepare children’s attendance reports.
• Open, read, route, and distribute incoming mail and other material, and prepare answers to routine letters.
• Set up and maintain paper and electronic filing systems for records, correspondence, and other material.
• Answer and direct all incoming calls for Center Director; take and relay messages when needed.
• General administrative duties including but not limited to answering the phone, taking messages, filing, photocopying, ordering and tracking office supplies, maintaining the copy/fax machine, overseeing internal and external mail distribution.
• Learn to operate new office technologies as they are developed and implemented.
• Submits invoices, reports and receipts to Finance Department.
• Enters invoices and payment coding into the Windscape/DocLink system.
• Operate electronic mail systems and coordinate the flow of information internally.  
• Additional duties as assigned by the Center Director, the Deputy Director of Early Childhood Education, or the Director of Early Childhood Education.

Qualifications: